Psst. Do you know these email archiving secrets?
You better! Your intellectual property and your business could be at risk otherwise…
Some of the most popular, widely-used email archiving platforms include restrictive data preservation, search and export limitations that make it time-consuming, expensive and hard (maybe even impossible!) to meet demands for data. For most businesses, this type of basic email archiving functionality typically isn’t enough to meet legal, regulatory and data governance requirements.
Know the email archiving secrets – and avoid the limitations that substantially increase the risks and costs associated with email management, compliance and discovery.
Secret #1 – Your archived data may be editable
Some archives allow data to be edited. Fail! That defeats the whole point of data preservation.
Look for an advanced email archiving solution that protects data with the integrity and security of industry-leading safeguards and protocols, including immutable WORM-compliant storage, SSL encryption for data in transit and AES-256 encryption for data at rest.
Secret # 2 – Your data may be hard to find and retrieve
Some archives only provide a couple search options and are loaded with limitations. That’s a huge pitfall, considering search tools should provide granularity to help find exactly what you need quickly.
Look for an advanced email archiving solution that performs wildcard, Boolean, fuzzy logic, custom query and proximity searches. There should be no limitations on the number of mailboxes per search, volume of results per search or number of concurrent searches. Plus, keyword statistics should be rendered for all searches.
Secret #3 – Your data may need to be converted
Some archives allow data to be exported only as a PST or proprietary file type; data must often be converted to another format. That’s a huge and avoidable pain; archived data should be quick and easy to export for compliance, discovery and other needs.
Look for an advanced email archiving solution that enables flexible data export as PST, EML, NSF, PDF, HTML and TXT files. An archive should support the way you work rather than forcing you to adapt to its limitations.
As you can see, with an advanced cloud-based email archiving solution, you get added capabilities related to data protection, search and flexibility that help your business cost-effectively meet data demands and lower institutional risk:
• Automatically secure and preserve every inbound and outbound email and file attachment
• Find and retrieve exactly what you need in seconds with fast and accurate search tools
• Quickly and easily filter, tag and export relevant content
Stop wasting time and money on compliance, legal and governance requirements. Start protecting your intellectual property and your business from unnecessary risk. Preserve your valuable business data with an advanced email archiving solution.
Sonian preserves, protects and presents the world’s information.
More than 25,000 customers in 43 countries trust Sonian’s secure proprietary platform to retain, retrieve and surface critical data and protect intellectual property.
Founded in 2007, Sonian is the only pure public cloud information archiving company, providing services that are easy, flexible, actionable and reliable for OEM partners and their end customers. Sonian allows companies to preserve, analyze and access their electronic communications for legal, regulatory and continuity purposes while gaining organizational insights.
Sonian is building the future and solving big data problems for companies, all while managing more than 20 billion objects in the cloud.
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Cloud Archiving: Facts vs. Myths
Know the truth – and avoid the data preservation pitfalls.