Ask the right questions about email archiving

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Ask the right questions about email archivingIf you’re using email for any kind of business communications…

If you’re struggling with data storage, retention and costs…

If you’re worried about data security, compliance or governance requirements…

Reduce institutional risk and cost-effectively meet data demands with an advanced cloud-based email archiving solution.

• Automatically secure and preserve every inbound and outbound email and file attachment
• Find and retrieve exactly what you need in seconds with fast and accurate search tools
• Quickly and easily filter, tag and export content

Beware! Some popular email archiving platforms include restrictions related to preservation, search and export options; as a result, it can be time-consuming, expensive and hard to meet legal, regulatory and data governance requirements.

Ask the right questions to effectively evaluate solutions, get the necessary capabilities for your business and avoid the limitations that substantially increase the risks and costs associated with email management, archiving, compliance and discovery.

“How does your archive ensure the security of data?”
Look for a solution that protects every email and attachment with industry-leading safeguards and protocols:

• Immutable WORM storage
• SSL encryption for data in transit
• AES-256 encryption for data at rest
• Geo-dispersed data centers that are FISMA, ISO 27001, SSAE- 16, FedRamp and PCI-DSS compliant

Beware: Some archives allow data to be edited and support a very limited number of file attachment types.

“Does your archive perform wildcard, Boolean, proximity, fuzzy logic and custom query searches?”
Look for a solution with 
search tools that provide granularity to help find exactly what you need quickly and easily.

Beware: Some archives only provide a couple search options and are loaded with limitations on the number of mailboxes per search, volume of results per search and number of concurrent searches.

“Does your archive support data export as PST, EML, NSF, PDF, HTML and TXT files?”
Look for a solution that enables search results to be filtered, tagged and exported in multiple formats quickly and easily.

Beware: Some archives allow data to be exported only as a PST or proprietary file type; data must often be converted to another format.

Preserve your valuable business data. Stop wasting time and money on compliance, legal and governance requirements. Protect your intellectual property and your business from unnecessary – and avoidable – risk.


About Sonian

Sonian preserves, protects and presents the world’s information.

More than 25,000 customers in 43 countries trust Sonian’s secure proprietary platform to retain, retrieve and surface critical data and protect intellectual property.

Founded in 2007, Sonian is the only pure public cloud information archiving company, providing services that are easy, flexible, actionable and reliable for OEM partners and their end customers. Sonian allows companies to preserve, analyze and access their electronic communications for legal, regulatory and continuity purposes while gaining organizational insights.

Sonian is building the future and solving big data problems for companies, all while managing more than 20 billion objects in the cloud.

Have questions? Want more info? Need help?

Let’s talk!


[VIDEO] Data preservation is a business best practice

[VIDEO] Data preservation is a business best practice

See how businesses are preserving the valuable information in emails and attachments.

Watch the video 

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