Pinder told the news source many businesses are working to do more using less technology. In response, archiving should become more popular because it allows organizations to move resources away from their primary storage arrays.

"If we can use an archiving appliance to take away 10 percent [to] 30 percent of our data that’s inactive, we can reduce that from the primary storage array, we can reduce it from the backup cycle [and] we can reduce it from our [disaster recovery replication cycle]," Pinder told TechTarget.

Cloud storage could emerge as a major tool in enabling more advanced archiving capabilities. While the cloud does present some risks, the potential costs savings associated with outsourcing archiving to the virtual platform are difficult to ignore. This makes finding a vendor that can help eliminate risk essential to success with cloud storage for file and email archiving.

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Email archiving has become essential for regulatory reasons and to track business-related communications for internal purposes. However, a substantial collection of data storage resources is needed to store large quantities of emails and keep them accessible at the same time. This is making outsourcing a popular tactic to meet enterprise email archiving needs, the report said.

The news source explained outsourced email archiving reduces the financial impact associated with premise-based email archiving plans while also reducing the complexity many businesses face when managing their own infrastructure.

Outsourcing archiving also offers businesses advanced search functions that help keep messages accessible when needed, the report said.

Simplifying data archiving is especially critical for many businesses because regulatory standards are often confusing. A recent Register report said some standards can be contradictory in nature, making it extremely difficult for businesses to handle archiving on their own.

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