Data Migration: Moving Toward Cloud Powered Archiving

The Challenge & Solution of Cloud Powered Data Migration

Over time, a organizations email is often been dispersed and stored to various servers, backup tapes, CDs, DVDs, desktops and laptop computers, with multiple copies and no single source of indexing or access.

  1. Management needs to take control over the data and allow for independent access to historical email.  This data has become the “go to location” of the history of an organization with the intellectual capital contained in tens of 1,000’s of emails.  Email’s are the permanent record of the company and represents every version of the past conversations and documents. They are business records and need to be managed accordingly to mitigate risk.
  2. Security, Human Resources and Compliance Officers have a responsibility to manage the liability that electronic communications of employees can impose.  Regulations and internal policies consider email to be a form of business communication that requires regulatory monitoring and oversight.
  3. IT Technicians are overburdened with technology issues. Challenges include finding and recovering email from backup tapes, CDs and failed hard drives, controlling mailbox sizes and managing increasing email volumes.

The Solution

Centralize your company’s email by importing, indexing and storing them within your Sonian Archive service and provide instant search, retrieval and consolidation!
Steps for Import & Restoration of Historical Data

Historical data files are imported from:

  1. Mailservers
  2. Legacy archiving solutions
  3. Desktops and laptops
  4. backup CD/tapes

While processing your historical email, Sonian

  1. removes duplicate email
  2. indexes emails, attachments and associated meta-data
  3. creates import statistics report
  4. appends the serialized time-date stamp

Now you can…

  1. Set realistic email retention policies
  2. provide immediate search of email and attachments
  3. Rest easy knowing that hidden dark data is looming to hurt you

Sonian Supports the following file format:

PST, EML, MSG, MBO, NSF and much more!

What storage format should I use to send my historical email to Sonian?

We prefer that you send us your legacy messages to us on either DVD(s), or on a portable USB hard drive. For DVDs, we will keep the DVDs you send us, unless you request return of the same. For USB hard drives, we will return it after the mail has been successfully imported into the archives and verified by you.