Schools Need an Email Archive Service
Educational institutions, from K-12 to Major Universities face many challenges in managing the email and collaboration systems. There has been a consistent rise in educational institutions using email archiving to stay compliant with the strict guidelines enforced by the U.S. government for electronically stored information. This increase may be because of the recent update to the standard ruling that any entity involved in litigation should be able to readily produce certain documents during the discovery process. However now, they’ve added in “electronically stored information,” which entails emails and other electronic documents. Without email archiving, educational institutions can suffer through lack of IT departments, limited resources for storage management, and face legal charges if compliance is not met.
The Challenge
With the recent data explosion, archiving is more vital for educational organizations than ever before. If an eDiscovery request is made, emails and other educational correspondence must be produced within a short amount of time. However, with reduced budgets that cannot accommodate for the necessary amount of IT staff and other resources to store petabytes of data, this can provide a significant challenge for the education industry. Most schools would have to hire outside experts to assist IT departments to manage and search through an archive, which would result in unwanted costs and time wasted.
Archiving is no longer an add-on to the IT portfolio, archiving is necessary for educational institutions.
The Solution? Hosted Message Archiving.
Educational Institutions are increasingly looking towards hosted email archiving services like Sonian’s Archive Service to address all of the challenges listed above. Sonian delivers an email archiving service that was built from the ground up using advanced cloud computing technologies. Every email sent and received in your business is archived and always searchable, accessible and secure forever. With no upfront costs or investments in installation, your archive can be up and running within hours.
Key Benefits:
- Captures, stores and retains every email in the archive for forever
- Designed for compliant archiving (FINRA, HIPAA, SOX, SEC, etc.)
- Provides a three level data security system
- Redundantly stores data in 8 different data center clusters
- Data is secured using industry standard encryption (Defense Department AES and SSL)
- Based off a monthly subscription at a fixed cost per user
