Archiving helps with compliance, continuity and costs

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Archiving helps with compliance, continuity and costs
How quickly and thoroughly can your business comply with audits and eDiscovery requests?

How are you protecting against data loss when employees leave your company?

How much time and money is your business sinking into responding to legal discovery and compliance audits?

Archiving can help. With a cloud-based email archiving solution, your business data is protected, saving time and money because you’re prepared to rapidly respond to compliance audits and legal discovery requests.

Beware! Not all email archives are created equal. Some email archiving platforms include restrictive limits on data preservation, search and export capabilities that make it time consuming, expensive and hard to truly realize the full benefits of archiving. Those limitations have the potential to substantially increase the risks and costs associated with email management, retention, compliance and discovery.

Effectively preserving and searching data – and being able to easily retrieve it as needed – reduces the overall costs and risks of doing business.

Consider these important factors when evaluating a cloud-based email archive…

Compliance: Is your business prepared?
In addition to understanding and complying with vast and ever-growing regulations, your business must be prepared to rapidly respond to compliance audits and eDiscovery requests. With an advanced email archiving solution, you get the security and peace of mind that comes with knowing email is being handled in a compliant fashion and your business is ready quickly locate and furnish relevant data as these requests arise. In other words, you mitigate the risk of fines, sanctions and other legal punishments related to not being able to produce relevant data quickly.

Look for a solution that:

  • automatically archives every inbound and outbound email and file attachment using unalterable, compliant storage
  • encrypts archived and in-flight data
  • provides flexible retention periods to support your industry’s specific retention requirements
  • mitigates risk with defensible deletion, once the required retention period has elapsed
  • includes powerful search and organizational capabilities to help quickly retrieve data
  • proves an uninterrupted chain of custody to auditors and regulators
  • produces an audit trail showing who accessed the archive and what actions they took

Continuity: Is your business protected?
Sometimes, when an employee leaves your company, they take business data with them. In some cases, they delete their entire email box, along with all the history and data that goes with it. Email is the lifeblood of your organization; create a plan to protect all messages and attachments, regardless of what actions employees may take on their way out the door. With an advanced email archiving solution, you prevent data loss and maintain access to critical business information when an employee leaves your company.

Look for a solution that:

  • provides continued access to all messages and attachments, even if the mailbox contents are deleted
  • enables your organization to easily recover any lost or deleted emails
  • makes it easy to search, find and organize data for review and export
  • protects your email data, your investment and your company

Costs: Is your business proactive?
When your business gets sued, all relevant emails and attachments need to be located, organized and exported for review. The less time IT professionals, paralegals and attorneys spend looking for what they need, the less it costs your business. With an advanced email archiving solution, your business easily locates and organizes this data for use in the legal process, ensuring a rapid response that saves costs.

Look for a solution that:

  • automatically preserves all sent and received email in one place for discovery and legal review
  • provides robust search capabilities to find all relevant emails quickly
  • indexes and searches the text of all attachments to find all relevant documents
  • provides robust organizational capabilities, including features such as tagging and customizable legal hold reasons
  • includes flexible formats to export emails and attachments for review

The right email archiving solution provides tremendous peace of mind… Your data is protected when employees leave, you’re covered from a compliance standpoint and you won’t have costs spiraling out of control for a compliance audit or discovery request. In short, an archive pays for itself the first time you use it — and you’ll sleep better at night.


About Sonian
Sonian preserves, protects and presents the world’s information.

More than 28,000 customers in 43 countries trust Sonian’s secure proprietary platform to retain, retrieve and surface critical data and protect intellectual property.

Founded in 2007, Sonian is the only pure public cloud information archiving company, providing services that are easy, flexible, actionable and reliable for OEM partners and their end customers. Sonian allows companies to preserve, analyze and access their electronic communications for legal, regulatory and continuity purposes while gaining organizational insights.

Sonian is building the future and solving big data problems for companies, all while managing more than 20 billion objects in the cloud.

Have questions? Want more info? Need help?
Let’s talk!


[White Paper] Key Issues for eDiscovery and Legal Compliance

[White Paper] Key Issues for eDiscovery and Legal Compliance

See what the experts at Osterman Research are saying about implementing eDiscovery best practices, including an archive, and why it should be a high priority for every organization.

Get the white paper right now!

[ Video ] View: Sonian’s Next-Generation Archive

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View is packed with features that make it easier than ever before to access and interact with your data. See for yourself!

About Sonian
Sonian preserves, protects and presents the world’s information.

More than 25,000 customers in 43 countries trust Sonian’s secure proprietary platform to retain, retrieve and surface critical data and protect intellectual property.

Founded in 2007, Sonian is the only pure public cloud information archiving company, providing services that are easy, flexible, actionable and reliable for OEM partners and their end customers. Sonian allows companies to preserve, analyze and access their electronic communications for legal, regulatory and continuity purposes while gaining organizational insights.

Sonian is building the future and solving big data problems for companies, all while managing more than 20 billion objects in the cloud.

Have questions? Want more info? Need help?
Let’s talk!


[White Paper] Best Practices for eDiscovery and Regulatory Compliance in Office 365

[White Paper] Best Practices for eDiscovery and Regulatory Compliance in Office 365

Don’t miss this valuable information about eDiscovery and regulatory compliance in Office 365 in this detailed white paper from the experts at Osterman Research.

Get the white paper right now!

Have you seen this latest cloud news?

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Rebecca Peng

There’s plenty of great cloud industry news lately!

From increased adoption rates by enterprises to easier migration solutions, things keep looking up for the cloud and those who take advantage of it.

Here’s three recent articles about the continued successful rise of cloud computing:

InfoWorld: Wake up! The private cloud fantasy is over
Private clouds have peaked and their growth will slow as enterprises increasingly focus on public clouds.

Tech.co: 7 Reasons Why Startups Should Migrate to the Cloud
Businesses that migrate to the cloud have proven to be more agile and effective, especially when they can scale their IT infrastructure.

Rackspace: Cloud Migration vs. IT Transformation
This video covers cloud deployments for businesses that have decided use some aspect of cloud computing, but need more details about the many options available.

There’s no denying it: The cloud continues to gain momentum with enterprises. How is your business using the cloud? What do you think the next big cloud innovation will be?amazon-teach-using-cloud-computing-effectively


— Rebecca Peng is the marketing co-op at Sonian. She is a student at Northeastern University and pursuing a combined degree in Information Science and Business Administration.



About Sonian
Sonian preserves, protects and presents the world’s information.

More than 25,000 customers in 43 countries trust Sonian’s secure proprietary platform to retain, retrieve and surface critical data and protect intellectual property.

Founded in 2007, Sonian is the only pure public cloud information archiving company, providing services that are easy, flexible, actionable and reliable for OEM partners and their end customers. Sonian allows companies to preserve, analyze and access their electronic communications for legal, regulatory and continuity purposes while gaining organizational insights.

Sonian is building the future and solving big data problems for companies, all while managing more than 20 billion objects in the cloud.

Have questions? Want more info? Need help?
Let’s talk!


[Special Report] Cloud-Based Email Archiving 

[Special Report] Cloud-Based Email Archiving

See for yourself how successful MSPs are bundling email archiving with the related offerings they already sell to generate a new line of monthly recurring revenue.

Get your FREE Special Report right now!

[White Paper] Next-Generation Archiving: Extracting Intelligence From Your Electronic Archives

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1_SonianCover_Binary

Use analytics to get actionable results and gain a competitive advantage…

Extract insight and intelligence from archived data…

Leverage the best next-generation archiving solutions…

Electronic content archiving is entering its second phase – what we’re calling Archiving 2.0 or Next-Generation Archiving.

While the defensive role of archiving remains critical and is an important best practice for every organization, decision makers need to consider archiving’s vital role in extracting meaningful business intelligence and additional value from the electronic content the organization already possesses.

Get all the details in this new white paper from the experts at Osterman Research.

Traditional drivers for archiving – focused primarily on regulatory compliance and litigation support – will continue to be important, but next-generation archiving will be an important driver for deployment of new archiving solutions. In addition, next-generation archiving will enable compliance departments to get ahead of litigation and regulatory issues by proactively monitoring interactions for potential issues before they are surfaced by external entities.

Warning: Most current archiving solutions are not designed to be used as next-generation archiving systems and will need to be either supplemented with new capabilities or replaced. Only 10% of organizational decision makers and influencers surveyed for the white paper believe their current archiving solution is capable of supporting next-generation capabilities.

Don’t miss out on this valuable information! See for yourself why every organization should deploy a next-generation archiving solution to extract insight and intelligence from its information archives.

Get the white paper right now! 


About Sonian
Sonian preserves, protects and presents the world’s information.

More than 25,000 customers in 43 countries trust Sonian’s secure proprietary platform to retain, retrieve and surface critical data and protect intellectual property.

Founded in 2007, Sonian is the only pure public cloud information archiving company, providing services that are easy, flexible, actionable and reliable for OEM partners and their end customers. Sonian allows companies to preserve, analyze and access their electronic communications for legal, regulatory and continuity purposes while gaining organizational insights.

Sonian is building the future and solving big data problems for companies, all while managing more than 20 billion objects in the cloud.

Have questions? Want more info? Need help?
Let’s talk!


Cloud Archiving Facts. Vs. Myths

 

Facts_vs_Myths_coverKnow the truth – and avoid the data preservation pitfalls.

Get your FREE copy now!

Ask the right questions about email archiving

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Ask the right questions about email archivingIf you’re using email for any kind of business communications…

If you’re struggling with data storage, retention and costs…

If you’re worried about data security, compliance or governance requirements…

Reduce institutional risk and cost-effectively meet data demands with an advanced cloud-based email archiving solution.

• Automatically secure and preserve every inbound and outbound email and file attachment
• Find and retrieve exactly what you need in seconds with fast and accurate search tools
• Quickly and easily filter, tag and export content

Beware! Some popular email archiving platforms include restrictions related to preservation, search and export options; as a result, it can be time-consuming, expensive and hard to meet legal, regulatory and data governance requirements.

Ask the right questions to effectively evaluate solutions, get the necessary capabilities for your business and avoid the limitations that substantially increase the risks and costs associated with email management, archiving, compliance and discovery.

“How does your archive ensure the security of data?”
Look for a solution that protects every email and attachment with industry-leading safeguards and protocols:

• Immutable WORM storage
• SSL encryption for data in transit
• AES-256 encryption for data at rest
• Geo-dispersed data centers that are FISMA, ISO 27001, SSAE- 16, FedRamp and PCI-DSS compliant

Beware: Some archives allow data to be edited and support a very limited number of file attachment types.

“Does your archive perform wildcard, Boolean, proximity, fuzzy logic and custom query searches?”
Look for a solution with 
search tools that provide granularity to help find exactly what you need quickly and easily.

Beware: Some archives only provide a couple search options and are loaded with limitations on the number of mailboxes per search, volume of results per search and number of concurrent searches.

“Does your archive support data export as PST, EML, NSF, PDF, HTML and TXT files?”
Look for a solution that enables search results to be filtered, tagged and exported in multiple formats quickly and easily.

Beware: Some archives allow data to be exported only as a PST or proprietary file type; data must often be converted to another format.

Preserve your valuable business data. Stop wasting time and money on compliance, legal and governance requirements. Protect your intellectual property and your business from unnecessary – and avoidable – risk.


About Sonian

Sonian preserves, protects and presents the world’s information.

More than 25,000 customers in 43 countries trust Sonian’s secure proprietary platform to retain, retrieve and surface critical data and protect intellectual property.

Founded in 2007, Sonian is the only pure public cloud information archiving company, providing services that are easy, flexible, actionable and reliable for OEM partners and their end customers. Sonian allows companies to preserve, analyze and access their electronic communications for legal, regulatory and continuity purposes while gaining organizational insights.

Sonian is building the future and solving big data problems for companies, all while managing more than 20 billion objects in the cloud.

Have questions? Want more info? Need help?

Let’s talk!


[VIDEO] Data preservation is a business best practice

[VIDEO] Data preservation is a business best practice

See how businesses are preserving the valuable information in emails and attachments.

Watch the video 

Make your cloud migration easier and faster

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How is your business dealing with moving away from on-premises solutions?

What are you doing to make the migration to the cloud as smooth as possible?

How are you overcoming the numerous complexities?

Don’t be left behind as email and other IT services migrate to the cloud: Start with email archiving, a common best practice for moving to the cloud with confidence and ease!

With an advanced cloud-based email archiving solution as your first step, you securely preserve and protect your emails and attachments, making them searchable and accessible in the cloud – preventing any data loss scenarios before they happen.

• Protect intellectual property and critical business data
• Search and retrieve exactly what you need in seconds
• Support compliance audits and discovery requests
• Reduce risk and increase data security
• Take advantage of cloud economics to cut storage and retention costs

Once the archive migration is done, your future cloud options for email and other applications are virtually unlimited!

Data migration doesn’t have to be hard!
When you work with a trusted partner who’s helped hundreds of companies make the move to the cloud, your journey becomes much easier, especially when you know what to expect.

With a streamlined process, you migrate to the cloud easily, affordably and quickly, eliminating numerous complexities that have made it hard, expensive and time consuming in the not-so-distant past.

Take the hassle out of your cloud migration… Eliminate uncertainty. Build a bridge to the cloud that gets you there cost-effectively and in a matter of days instead of months.

Want more information on how your move to the cloud can be streamlined? Have questions about the complexities of migrating? You don’t need to go it alone. We’re here to help!


About Sonian

Sonian preserves, protects and presents the world’s information.

More than 25,000 customers in 43 countries trust Sonian’s secure proprietary platform to retain, retrieve and surface critical data and protect intellectual property.

Founded in 2007, Sonian is the only pure public cloud information archiving company, providing services that are easy, flexible, actionable and reliable for OEM partners and their end customers. Sonian allows companies to preserve, analyze and access their electronic communications for legal, regulatory and continuity purposes while gaining organizational insights.

Sonian is building the future and solving big data problems for companies, all while managing more than 20 billion objects in the cloud.

Have questions? Want more info? Need help?

Let’s talk!


[White Paper] The Need for Third-Party Archiving in Office 365

[White Paper] The Need for Third-Party Archiving in Office 365

Don’t miss this valuable information about data protection, email archiving and Office 365 from the experts at Osterman Research.

Get the white paper right now!

Why your backup tapes aren’t an archive

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Why your backup tapes aren’t an archiveIf your business struggles with data growth and retention…

If your IT department wastes time and money trying to find information…

If your data management costs and institutional risk keep growing…

Take a look at email archiving to help maximize data management and preservation!

Backup – data management’s oldest strategy – typically isn’t enough for most businesses anymore. Why? A backup and an archive aren’t the same. Backup is for disaster recovery; archiving is for information discovery.

While both solutions seek to provide a safety net, backup takes a more brute force approach, collecting files and moving them to a storage subsystem or onto other storage media. A good archive, on the other hand, creates an immutable record of every email and file attachment sent and received. It provides a historical copy that can be queried to determine who said what, did what and knew what – and when. Beware: Not all archives prevent making changes to the data; choose one that does!

By implementing backup and archiving solutions that work together, especially for email, businesses are cutting costs, improving operational efficiencies and better supporting compliance audits and discovery requests.

Here’s one example: Backing up an email mailbox during off hours doesn’t capture deleted mail, allowing opportunities for employees to delete anything they don’t want preserved before the backup is run. Email archiving prevents that type of situation; every message and file attachments is preserved and protected, even if it has been deleted from the mail server and never captured as part of a backup.

Maintain access to critical data
How much data is scattered across your company’s network drives, drive subsystems, laptops, external hard drives and USBs? How do you recover data from a corrupted PST? How often is IT asked to restore data from a backup tape made long ago? When email messages and file attachments are stored where few people can get them, or are locked in formats that have been superseded, access to that information can be lost forever. Saving data that no one can access is as useless as not saving the data at all. With email archiving, you maintain control of and ensure access to all your intellectual property and corporate data.

Quickly find and retrieve exactly what you need
What good is preserving business data if you can’t find it without a hassle?
The ability to create complex search queries and run those against thousands of mailboxes or file structures, perhaps consisting of millions of records, highlights a tangible business advantage of an archiving solution. There’s no substitute for fast and accurate search tools. Closely evaluate an archive’s search capabilities; if search is an afterthought, you’ll quickly regret your choice.

Effectively preserving and protecting data – and being able to easily search and retrieve it as needed – reduces the costs and risks of compliance and discovery.


About Sonian

Sonian preserves, protects and presents the world’s information.

More than 25,000 customers in 43 countries trust Sonian’s secure proprietary platform to retain, retrieve and surface critical data and protect intellectual property.

Founded in 2007, Sonian is the only pure public cloud information archiving company, providing services that are easy, flexible, actionable and reliable for OEM partners and their end customers. Sonian allows companies to preserve, analyze and access their electronic communications for legal, regulatory and continuity purposes while gaining organizational insights.

Sonian is building the future and solving big data problems for companies, all while managing more than 20 billion objects in the cloud.

Have questions? Want more info? Need help?

Let’s talk!

[White Paper] Backup vs. Archive

[White Paper] Backup vs. Archive

Know the similarities and the differences to maximize data management and preservation.

Get your FREE copy right now!

Data: Retention, Deletion and Scandals – Oh My!

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PUT ALT TEXT HEREYou can’t get away from bad news about data management and security issues.

Everywhere you look these days, there are more and more stories about businesses and government agencies struggling with email scandals, data breaches and related woes:

• The FBI investigates Hillary Clinton for using a private email server while she was the Secretary of State
Hackers steal and expose personal information from the Ashley Madison website
• A massive breach at the U.S. Office of Personnel Management exposes data about millions of federal employees

From Target and Sony to the IRS and the VA, there’s a seemingly endless flurry of headlines about organizations struggling with the unprecedented growth of data and the challenges related to appropriately securing, retaining and deleting it.

If you’re not preserving and protecting the intellectual property and other valuable data in your email messages and file attachments, you’re putting your organization – and maybe even yourself – at unnecessary risk.

That’s the reason so many businesses are securely protecting and preserving their electronic communications with an advanced cloud-based email archiving solution.

Preserve every inbound and outbound message using immutable WORM-compliant storage…

Search millions of records in seconds without limitations and find exactly what you need…

Filter, tag and export content to support compliance and governance…

Overcome common data storage, management and security challenges!

See the details – and all the benefits: Get your Cloud-Based Email Archiving Datasheet right now!

Have questions? Want more info? Need help?
Let’s talk!


About Sonian

Sonian preserves, protects and presents the world’s information.

More than 25,000 customers in 43 countries trust Sonian’s secure proprietary platform to retain, retrieve and surface critical data and protect intellectual property.

Founded in 2007, Sonian is the only pure public cloud information archiving company, providing services that are easy, flexible, actionable and reliable for OEM partners and their end customers. Sonian allows companies to preserve, analyze and access their electronic communications for legal, regulatory and continuity purposes while gaining organizational insights.

Sonian is building the future and solving big data problems for companies, all while managing more than 20 billion objects in the cloud.

Have questions? Want more info? Need help?

Let’s talk!


[White Paper] Backup vs. Archive

[White Paper] Backup vs. Archive

Know the similarities and the differences to maximize data management and preservation.

Get your FREE copy right now!

Why your growing business needs email archiving

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Why your growing business needs email archivingConducting business through email?

Grappling with data storage, retention and costs?

Worried about data security?

Preserve and protect the critical business information in your email messages and file attachments!

With an advanced cloud-based email archiving solution, you get added data protection, search capabilities and flexibility that help your business cost-effectively meet data demands and reduce risk. The archive scales as your business and your data grow, but the cost doesn’t: you get unlimited storage and retention for an affordable, fixed cost.

Protect your intellectual property
Securely preserve every inbound and outbound email and file attachment. At a time when so much business is done through electronic communications, securing and retaining those conversations, contracts and other valuable data can make all the difference.

Caution: Some archives fall short when it comes to data preservation by allowing data to be edited.

Look for an email archiving solution that protects data with the integrity and security of industry-leading safeguards and protocols, including immutable WORM-compliant storage.

Quickly find and retrieve data
Search millions of records in seconds and find exactly what you need with fast and accurate search tools. What good is preserving business data if you can’t find it without a hassle?

Caution: Some archives only provide a couple search options or force you to learn their unique syntaxes.

Look for an email archiving solution that performs wildcard, Boolean, proximity, fuzzy logic and custom query searches.

Get added flexibility
Quickly and easily filter, tag and export relevant content to support compliance, legal and governance requirements.

Caution: Some archives allow data to be exported only as a PST or proprietary file type; data must often be converted to another format.

Look for an email archiving solution that enables flexible data export as PST, EML, NSF, PDF, HTML and TXT files. Stop wasting time and money on data retrieval, export and conversion!


About Sonian

Sonian preserves, protects and presents the world’s information.

More than 25,000 customers in 43 countries trust Sonian’s secure proprietary platform to retain, retrieve and surface critical data and protect intellectual property.

Founded in 2007, Sonian is the only pure public cloud information archiving company, providing services that are easy, flexible, actionable and reliable for OEM partners and their end customers. Sonian allows companies to preserve, analyze and access their electronic communications for legal, regulatory and continuity purposes while gaining organizational insights.

Sonian is building the future and solving big data problems for companies, all while managing more than 20 billion objects in the cloud.

Have questions? Want more info? Need help?

Let’s talk!


[VIDEO] Data preservation is a business best practice

[VIDEO] Data preservation is a business best practice

See how businesses are preserving the valuable information in emails and attachments.

Watch the video 

Is your organization protected from an email scandal?

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Is your organization protected from an email scandal?Email troubles are in the news — again. And the story is about the IRS — again.

This time, IRS Commissioner John Koskinen is under fire, accused by Congressional investigators of failing to protect and produce as many as 24,000 emails requested by lawmakers.

Based on the flurry of recent headlines about businesses and government agencies with email and data retention troubles, organizations of all types and sizes are struggling with challenges related to the unprecedented growth of unstructured data, the pressure to retain an ever-increasing share of that information and the diminishing benefits of traditional storage products.

A massive breach at the U.S. Office of Personnel Management in June exposed the personal data of millions of federal employees.

Plus, a firestorm ignited recently over revelations that Hillary Clinton used a private, non-government email account while she was secretary of state. Debates and discussions have ensued about email preservation, records retention and what businesses should learn from Hillary’s email scandal.

This isn’t the IRS’s first email problem: it couldn’t find two years worth of former employee Lois Lerner’s emails, a huge problem considering they were under subpoena from Congressional investigators. Later, investigators told Congress as many as 30,000 of Lerner’s “lost” emails have been “found.

Last May, Veterans Affairs Secretary Eric Shinseki resigned in the wake of his department being accused of deadly delays in health care at some of its hospitals. E-mails allegedly discussing the destruction of a secret list of veterans waiting for care were at the heart of the scandal.

State and county governments are dealing with similar email issues, too.

• The state of Pennsylvania made headlines about email, archiving and deletion policies.
• The state of New York was accused of keeping government emails out of the public’s hands.
• A similar information battle about email has been brewing in Iowa.

For most organizations, cloud-based email archiving is a viable solution to help overcome increasingly common data storage, management and security challenges.

• Preserve every inbound and outbound message using immutable WORM-compliant storage
• Search millions of records in seconds without limitations and find exactly what you need
• Filter, tag and export content to support compliance and governance

At a time when so much business is conducted through electronic communications, protect your IP, your organization and yourself – before there’s a problem.


About Sonian

Sonian preserves, protects and presents the world’s information.

More than 25,000 customers in 43 countries trust Sonian’s secure proprietary platform to retain, retrieve and surface critical data and protect intellectual property.

Founded in 2007, Sonian is the only pure public cloud information archiving company, providing services that are easy, flexible, actionable and reliable for OEM partners and their end customers. Sonian allows companies to preserve, analyze and access their electronic communications for legal, regulatory and continuity purposes while gaining organizational insights.

Sonian is building the future and solving big data problems for companies, all while managing more than 20 billion objects in the cloud.

Have questions? Want more info? Need help?

Let’s talk!


[Video] The what, why and how of email archiving

[Video] The what, why and how of email archiving

See how email archiving protects the intellectual property in your emails and file attachments.

Watch the video!