The Cloud Powered Data Migration Challenge
Over time, an organization’s email is often been dispersed and stored to various servers, backup tapes, CDs, DVDs, desktops and laptop computers, with multiple copies and no single source of indexing or access.
- Management needs to take control over the data and allow for independent access to historical email. This data has become the “go to location” of the history of an organization with the intellectual capital contained in tens of thousands of emails. Emails are permanent records of the company and represent versions of past conversations and documents. They are business records and need to be managed accordingly to mitigate risk.
- Security, Human Resources and Compliance Officers have a responsibility to manage the liability that electronic communications of employees can impose. Regulations and internal policies consider email to be a form of business communication that requires regulatory monitoring and oversight.
- IT Technicians are overburdened with technology issues. Challenges include finding and recovering email from backup tapes, CDs and failed hard drives, controlling mailbox sizes and managing increasing email volumes.
The Data Migration Solution
Centralize your company’s email by importing, indexing and storing them within your Sonian Archive service and provide instant search, retrieval and consolidation!
Steps for Import & Restoration of Historical Data
Historical data files are imported from:
- Mailservers
- Legacy archiving solutions
- Desktops and laptops
- Backup CD/tapes
While processing your historical email, Sonian
- Indexes emails, attachments and associated meta-data
- Creates import statistics report
- Appends the serialized time-date stamp
Now you can…
- Set realistic email retention policies
- Provide immediate search of email and attachments
- Rest easy knowing that hidden dark data isn’t looming to hurt you
Sonian supports the following file format:
PST, EML, MSG, MBO, NSF and much more!
What storage format should I use to send my historical email to Sonian?
We prefer that you send us your legacy messages to us on either DVD(s), or on a portable USB hard drive. For DVDs, we will keep the DVDs you send us, unless you request return of the same. For USB hard drives, we will return it after the mail has been successfully imported into the archives and verified by you.
